Regarding telecommunication costs, business owners are looking for ways to reduce expenses and improve productivity. One way to do this is by switching to a VoIP phone system.
Unlike traditional phone systems, VoIP can be accessed from anywhere with an Internet connection, and many of the expenses associated with the traditional system are eliminated. Here are five ways you can save money on your business VoIP phone system:
Invest in a High-Speed Internet Connection
Adding new lines or upgrading hardware can be expensive with traditional phone systems. Often these costs can be avoided when upgrading to VoIP. VoIP uses the Internet for communication, meaning there is less infrastructure to install and maintain, and it also makes it easy to scale the system based on the business’s needs.
Additionally, VoIP provides huge hardware discounts and can cut monthly costs by 20% to 50%. Additionally, there are no ongoing costs for maintaining or monitoring the software. This can save a lot of money for businesses as they can rely on the quality of the VoIP solution.
Another way in which businesses can save with VoIP is by avoiding long-distance calls. With traditional phones, calls to other offices can be costly, but with VoIP, this can be avoided completely as calls are made via the Internet and are billed at local rates. This can also help save employees a lot of time and improve customer service as they don’t have to keep track of international call charges.
Upgrade Your Phones
You can save money on your business VoIP phone system by replacing expensive handsets with compatible devices. Traditional phones cost $50 each or more, while most VoIP phones cost less than $25 each. Many of these phones can also be used with other hardware, such as computers or smartphones, and some have built-in video conferencing functionality.
Another way to save money on your business VoIP phone system is by avoiding unnecessary features. Unlike legacy systems, VoIP lets you choose which functions are essential to your business and scale them as your company grows. This scalability is a crucial feature for startups and other rapidly growing industries.
Additionally, it would be best if you understood how to VoIP system on Ooma can help you reduce staff travel costs by offering features such as instant messaging and video conferencing. This is particularly beneficial for businesses with employees across the country or the world. These calls don’t count against your monthly allotment, which can be a significant saving. Moreover, VoIP vendors often offer free software updates and upgrades.
Avoid Long-Distance Calls
Unlike traditional landline phones, VoIP calls are routed over the Internet, so there’s no need to worry about long-distance fees. Plus, you can make international calls for just two cents per minute.
A business VoIP solution often bundles many features for one low price, so there’s no need to pay extra for software or hardware. Typically, vendors don’t charge for upgrades or patches either.
Additionally, remote employees can stay connected to the office phone system with a single app that works on their smartphones. This saves money by providing them with a dedicated company handset.
It can also eliminate service calls to move phones around the office. This is a major expense for many businesses, especially small ones that can’t afford to lose their workforce to an outage. Plus, it’s a great way to reduce employee travel and other expenses associated with working from home. In addition, it provides them with many business-critical features such as call waiting, auto-attendant and instant video calling that aren’t available on a traditional phone system.
Avoid International Calls
The cost of long-distance calls on traditional phone systems depends on the distance between callers and the physical cables that crisscross the globe. VoIP avoids these fees by connecting your business over the same internet connection that carries data and email.
VoIP calls use the Internet for most of their journey, but they may still touch the local analog network for a small fraction of their duration. As a result, international calls are much cheaper than their counterparts on old landlines.
In addition to the low VoIP international rates, many vendors offer per-second billing, meaning you pay for only the exact amount of time you talk. This adds up to huge savings in the long run. Another way to save is by blocking nuisance calls. Nuisance calls can reduce productivity and tarnish your company’s reputation. You can easily block these types of calls through your VoIP service.
Lynn Martelli is an editor at Readability. She received her MFA in Creative Writing from Antioch University and has worked as an editor for over 10 years. Lynn has edited a wide variety of books, including fiction, non-fiction, memoirs, and more. In her free time, Lynn enjoys reading, writing, and spending time with her family and friends.